Legal Voices for the Future Privacy Notice

Introduction

At Legal Voices for the Future (“LVF”, “we”, “our”, or “us”, as appropriate), we are committed to protecting and respecting your privacy. We recognise and value the trust that you place in us when you provide us with your personal data and we aim to protect it in line with applicable data protection laws.

This privacy notice (“Privacy Notice”) explains how we use the personal data that we may collect from individuals who visit our website to submit a knowledge session proposal, sign up to attend our events, attend our events and/or join LVF as a member.

This Privacy Notice applies to the personal data relating to members and attendees of events (“you” or “your”, as appropriate). LVF is the controller responsible for your personal data.

The data we collect about you

We may collect, use, store and transfer different kinds of personal data about you as follows:

  • Basic Personal Data – Full name, email address and contact details.
  • Education and Business Activities – Information related to your education, employment and business activities.
  • Usage and Attendance Data – Information related to your attendance at our events.
  • Device Information – Geographical location, IP address, device identifiers, and website tracking.
  • Subscriber Preferences – Marketing preferences, service preferences and opt-in or opt-out preferences.

This list is not exhaustive and will be reviewed periodically.

We may automatically collect some anonymous and aggregated information about people who visit our website. This includes things like what type of web browser they are using, what computer system they have, who their internet provider is, and which website they came from. We use this aggregated information to see how many people visit our website overall and how long they stay. This kind of information is collected as a general overview and does not tell us anything about who you are personally. We do not use cookies or any other tracking methods to gather information about individual users.

We may collect your data when you are present at any of our events or via online forms which you have filled out to register interest for an LVF event, volunteer for LVF, join LVF as a member or submit a knowledge session proposal or participate in any other LVF activities where you provide us with your details. This may include activities like surveys, collaboration opportunities and other activities where we ask for your input or involvement in the future.

How we use your personal data

We will only use your personal data for the purpose for which we collected it, which includes the following:

  • To register your knowledge session proposal, or you as a new attendee, facilitator and/or member.
  • To process your ticket to an event and communicate with you about that event.
  • To monitor attendance at our events.
  • To enable you to participate in future events or opportunities or complete a survey.
  • To communicate with you and recommend events or resources which may be of interest to you.
  • To manage your relationship with us.
  • To improve our services, marketing or member relationships.

The lawful bases we rely on in collecting your personal data

Under the UK Data Protection Regulation (“UK GDPR”), the lawful bases we rely on to process your information are: 

  • Your consent. We obtain your consent when you submit knowledge session proposals, register for our events, volunteer for LVF and/or join LVF as a member. You have the right to withdraw your consent at any time by contacting us using the details below (see ‘Contact details’) or unsubscribing from our mailing list via the unsubscribe link in our emails. Please note this will not affect the lawfulness of processing based on consent before its withdrawal.
  • We have a contractual obligation. We use your personal data to deliver the event you have registered for; to correspond with you about the event; or to correspond with you in relation to your membership.
  • We have a legitimate interest. Your personal data will be processed where it is necessary for our legitimate interests. This will always be weighed against your rights, interests and expectations. Examples of our legitimate interests include analysing who is attending our events; processing feedback; and marketing our organisation and our events. 

How we store your personal data

The personal data you provide is processed fairly, lawfully and in a transparent manner. Your information is securely stored.

We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for.

How we share your personal data

We may share your personal data with external third parties for our purposes of processing (see ‘How we use your personal data’ for our purposes of processing), including:

  • TicketSource: When you register for an event, your name, email address, and event registration details are shared with TicketSource to manage ticket registrations and event attendance.
  • Mailerlite: If you become a member and subscribe to our newsletter, your IP address, geographical location, email address, name and contact details are shared with Mailerlite to send you email communications.
  • Microsoft Teams: When you register for our webinars, your name and email address are shared with Microsoft Teams to facilitate webinar access and participation. Webinar recordings may also contain your name, video recording and voice, and may be shared with LVF members.
  • Google Forms: When you respond to our surveys, your survey responses are shared with Google Forms.

Your legal rights

Which lawful basis we rely on may affect your data protection rights which are in brief set out below. You can find out more about your data protection rights and the exemptions which may apply on the ICO’s website:

  • Your right of access – You have the right to ask us for copies of your personal information. You can request other information such as details about where we get personal information from and who we share personal information with. There are some exemptions which means you may not receive all the information you ask for. You can read more about this right here.
  • Your right to rectification – You have the right to ask us to correct or delete personal information you think is inaccurate or incomplete. You can read more about this right here.
  • Your right to erasure – You have the right to ask us to delete your personal information. You can read more about this right here.
  • Your right to restriction of processing – You have the right to ask us to limit how we can use your personal information. You can read more about this right here.
  • Your right to object to processing – You have the right to object to the processing of your personal data. You can read more about this right here.
  • Your right to data portability – You have the right to ask that we transfer the personal information you gave us to another organisation, or to you. You can read more about this right here.
  • Your right to withdraw consent – When we use consent as our lawful basis you have the right to withdraw your consent at any time. You can read more about this right here.

If you make a request, we must respond to you without undue delay and in any event within one month.

To make a data protection rights request, please contact us using the contact details below (see ‘Contact details’, below).

Contact details

If you have any questions about this Privacy Notice or our data protection practices, please contact LVF’s Stewardship Committee at legalvoicesforthefuture@gmail.com.

How to complain

If you have any concerns about our use of your personal data, you can make a complaint to us using our contact details (see ‘Contact details’, above).

If you remain unhappy with how we’ve used your data after raising a complaint with us, you can also complain to the UK Information Commissioner’s Office (“ICO”).

The ICO’s address:           

Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Helpline number: 0303 123 1113

Website: https://www.ico.org.uk/make-a-complaint

Amendments to the Privacy Notice

This Privacy Notice may be subject to updates or amendments.

Last review date: 16 April 2025.